You planned
the dream.
I'll run the day.
Forest clearings. Permit timelines. Generator rentals. Rain plans. Someone has to know that mud season changes everything.
The six-week
runway
The day runs smoothly because the groundwork was laid weeks before. Every permit checked, every vendor briefed, every rain plan printed.
6
weeks before
The timeline starts now — not the morning of.
The intake call
We spend 90 minutes walking your vision, your venue quirks, and every vendor you've booked. I ask the questions you haven't thought of yet — generator capacity, site access windows, the one caterer who always runs late.
Vendor alignment
I contact every vendor directly. Confirm load-in times, flag conflicts before they become crises. If two vendors need the same access road at the same time, we solve it now — not at 7am on your wedding day.
The living timeline
A minute-by-minute document that accounts for golden hour light, forest acoustics, and the fact that outdoor ceremonies run on nature's schedule. Shared with every vendor, updated until the eve.
Site walk & rain plan
We walk the venue together. I check the ground, test the generator, mark the ceremony path. Weather changes everything outdoors — your rain plan is already printed and distributed before I leave.
While you're
getting ready
The clearing is being transformed. Every vendor is on schedule. Every problem is already solved before you hear about it.
12+
Vendor types coordinated
Vendor arrivals
I meet every truck at the gate. Florists, caterers, tent crews, sound engineers — each gets a printed schedule and knows exactly where to go.
Site build & staking
Tent placement, generator positioning, ceremony arch installation. I know which direction the light falls at 4pm in a pine grove.
Floral & décor install
Coordinating the florist's timeline with table setup so nothing wilts before guests arrive. The mismatched ceramics get set exactly as you imagined.
Power & permits on site
Generator load testing, permit documentation on hand, site access managed. If the ranger comes by, I handle it.
Real couples.
Real forests.
We lost our permit two weeks out. She had a backup site secured and re-permitted in four days. Our guests never knew.
Margot & Elias Vance
Olympic Peninsula, WA · August 2025
The caterer's van got stuck in the mud access road at 2pm. By 3pm, every plate was on the table. I still don't know how.
Priya & Soren Andersen
Catskills, NY · June 2025
She ironed the linen tablecloths herself at 6am because the rental company forgot. That is the kind of person you need in a forest.
Danielle & Tomás Reyes
Marin County, CA · October 2025
The crises
you never heard
about
Every outdoor wedding has at least four things go sideways. You'll never know about any of them.
Sound system feedback loop at ceremony start
Repositioned monitor, resolved in 90 seconds. Guests noticed nothing.
Officiant's printed vows left in the getting-ready cabin
Printed backup copy already in coordinator's kit. Delivered discreetly.
Generator overload when DJ added fog machine
Load already calculated. Fog machine on dedicated circuit. Zero interruption.
Late guest with wrong site entrance coordinates
Ranger contact on speed dial. Guest escorted to venue in 12 minutes.
47+
Woodland weddings coordinated
Your date might
still be open.
I take a limited number of weddings each season so every couple gets full attention. The 2026 calendar is filling — check your date now.